Privacy Policy

This Policy describes how personal data is processed through the event registration platform, including purchase records, seat management, company account access, subsequent attendee nominations and transactional communications.

The legal identity, address and contact details of the data controller appear in the information panel at the beginning of this page. Technology development and support may be performed by service providers acting on the controller’s instructions, where applicable.

Depending on the features used, the following information may be processed:

• Purchasing company details: legal name, Chilean RUT or applicable tax identifier, billing information and contact details.
• Purchaser details: name, email address and association with the order and seats purchased.
• Details of attendees nominated later: first and last name, email address, job title and notes supplied by the company administrator, according to the available fields.
• Transaction information: order identifiers, products, quantities, amounts, payment statuses and technical responses from Webpay. The platform does not request or store full payment card numbers or CVV codes.
• Essential technical information: session identifiers, access records, IP addresses and the minimum information needed for security or audits, when necessary.

Information is used to verify availability, temporarily reserve seats, process purchases and payments, manage accounts and permissions, enable attendee nominations, generate and deliver credentials when authorized by the organizer, respond to requests, prevent fraud and comply with applicable legal or tax obligations.

Depending on the processing activity, lawful grounds may include pre-contractual steps and performance of a contract, legal obligations, properly balanced legitimate interests and, where necessary, the individual’s specific consent. Acknowledging that you have read this Policy does not constitute blanket consent to marketing or other unrelated purposes.

This information will not be used for advertising campaigns or promotional communications without an appropriate lawful ground. Purchase confirmations, access emails, booking changes and QR delivery notices are operational service communications.

Hosting and storage providers, SMTP and messaging services, the Transbank payment platform and technology support providers may be involved only to the extent necessary to operate the service and subject to appropriate contractual and technical safeguards.

Payment card details are entered in Transbank’s environment. The platform receives the references and results needed to reconcile transactions. Purchaser or attendee databases will not be sold to third parties.

Certain technology providers may process or store information outside Chile. Where an international transfer takes place, the controller must verify the conditions and safeguards required by applicable law and provide any additional information that may be necessary.

Information will be retained for as long as necessary for the purposes explained, to respond to claims, audit payments, meet tax obligations and comply with other applicable legal duties. Once those periods end, the information will be deleted, anonymized or restricted, as appropriate.

Backups and technical logs may follow separate deletion schedules and access controls. Specific retention periods for each category should be established and documented in the organizer’s internal record of processing activities.

Measures include role-based access controls, authentication, protected connections, separate credentials, audit records and private file storage. No system can guarantee absolute security; the controller will assess and manage incidents in accordance with applicable law.

Individuals may request information and exercise the rights available to them under applicable law. From December 1, 2026, the reform introduced by Chilean Law No. 21,719 provides, among others, rights of access, rectification, erasure, objection, portability and restriction, subject to applicable legal conditions and exceptions.

Requests should be submitted through the contact channel shown in the contact information panel. The controller may request proportionate information to verify identity and will respond within statutory periods. The exercise of a right may be limited where records must be retained to meet a legal obligation.

The portal uses essential technical mechanisms to maintain the purchase session, validate requests and retrieve order status. Advertising or analytics cookies are not declared in this version. Should such technologies be introduced later, this Policy must be updated and any required controls enabled.

Anyone nominating other individuals must provide accurate information and inform them in a timely manner about the processing of their information and the attendance conditions. The administering company must have a lawful basis for sharing this information and must limit additional notes to what is necessary for organizing the event.

The document date and version are shown above. Future changes will be published on this site. Where an update materially affects processing or requires renewed agreement, any necessary consent or acknowledgment will be obtained before applying it.